You would never apply for a vacant position if you did not know about the responsibilities of a particular role. Why should board members give clear instructions about responsibilities? First, you need to understand the general responsibilities for all board members. So, lets describe each role and its function.
Chairman
The position of the chairman of the board belongs to the category of sole executive bodies. This leader simultaneously manages:
- carries out the current management of the Organization’s activities;organizes the implementation of the decisions of the General Meeting and reports to them;
- acts on behalf of the Organization without a power of attorney and represents its interests in relations with other persons;
- has the right to sign financial and banking documents of the Organization, estimates of income and expenses, reports, letters and other business documents, claims, statements of claim, etc.;
- concludes written transactions on behalf of the Organization;
- signs documents adopted by the Board, issues powers of attorney;
- opens and closes current, deposit and other accounts in banking and other financial institutions;
- accepts and dismisses full-time and part-time employees of the Organization, applies incentives to them and imposes penalties;
- performs other actions necessary for the activities of the Organization, without interfering with the exclusive competence of the General Meeting, the Board, the Audit Commission.
The Vice Chairman
The vice chairman is also called the vice president. Vice President is a deputy president, the second person after the president. The position of vice president has the advantage that the immediate transfer of power in the event of the resignation or death of the president. The vice-chairman should assist the president in his work. He studies the activities of the board and its history, preparing to become a leader.
Ideally, this board member role should be filled by someone who has the same qualities as the president.
Secretary of the Board
The Secretary of the Management Board is responsible for:
- making payments in the bank (second signature);
- publication of draft decisions of the Board on the website of the Organization;
- publication of decisions of the Board on the website of the Organization (as well as their archiving and preparation for printing on paper);
- signing decisions (second signature);
- notification of the members of the Organization on the discussion of draft decisions of the Board, on the publication of the adopted decisions, etc .;
- other tasks within the authority.
Treasurer
Treasurer is an employee responsible for planning and implementing various types of financial and investment activities of the company.
A person who has a higher professional (economic) education and an experience in the profile is appointed to the position of treasurer of the Treasury department.
The Treasurer of the Board is responsible for:
- verification of payments for compliance with grant agreements, decisions of the Board and the legislation;
- preparation of annual and strategic budgets of the Organization, grant budgets;
- preparation of annual and grant reports;
- communication with media and other donors;
- other tasks within the authority.
The main duties of the treasurer include checking bank accounts. Ensuring timely filing of tax information and legal forms. In addition, the treasurer works with the chairman of the finance committee and the financial director of the organization. The treasurer assists the directors in the preparation of the annual budget.
First, an even person who can be trusted is chosen as the treasurer. Also in this position it is desirable to have experience with financial documentation and have accounting skills.
Key Responsibilities of a Board Member
Regardless of the position, all members of the board have three main responsibilities: to delve into the work of the organization, to be committed to it and to follow the rules. In addition, board members must:
- monitor the implementation of plans (annual, grant, strategic, etc.);
- work with volunteers and those involved in the implementation of plans;
- communicate to the Board the decisions and needs of the organizing committees (or volunteers), employees and contractors;
- prepare draft decisions of the Board on their projects;
- remind project volunteers, staff and contractors of reporting deadlines;
- apply to the Treasurer for payments for their projects;
- monitor and control the implementation of plans in their areas, contact the Treasurer if necessary to amend the plans;
- other tasks within the authority.